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Trust account certificates

16 November 2018

Trust account certificates are governed by s115 of the Lawyers and Conveyancers Act 2006 (LCA), and the Lawyers and Conveyancers Act (Trust Account) Regulations 2008 (Regulations), namely sections 17 (1) & (2) for monthly and quarterly reporting.

The Financial Assurance Scheme certification programme helps alert the Law Society Inspectorate to any potential compliance issues. Monthly and quarterly certificates are required by statute for all lawyers operating a trust account under Reg 17 of the Trust Account Regulations.

Certificates are used for monitoring trust account management and to assist with early identification of possible compliance problems or of lawyers in need of advice or assistance.

Lawyers must ensure that certificates are correctly completed and promptly submitted by the appropriate authority (the Trust Account Supervisor).

Filing certificates

All certificates are filed online by the Trust Account Supervisor using their six digit lawyer ID (also known as the lawyer login, and shown on practising certificates).

Log in to Registry using your lawyer login.

Monthly certificates and quarterly certificates

Lawyers’ monthly trust account certificates are due on the 10th working day of the following month, except December which is due on the 15th working day in January. For convenience, the dates for 2018 are listed below. Don't forget that quarterly certificates are also due as at the end of March, June, September and December.

Please note that provincial holidays are counted as a working day, and do not affect the due date.

The purpose of quarterly reporting is to summarise the scale of any lending operation and any loans in default in addition to the normal 5 monthly questions - if there is no lending, the lawyer will only be required to answer the extra question 6. If there is lending, when the lawyer responds ‘Yes’ to question 6, there will be a requirement to answer questions 7 to 18 in addition.

If you are having difficulty reconciling the trust account, you are still required to submit your certificate by the due date. You would need to declare that you have not correctly reconciled the trust account and provide an explanation.

A full set of instructions on how to file these certificates online is available.

Certificate for
month:
Certification period
starts
Due date Quarterly certificate
also due?
November 2018 1 December 2018 14 December 2018 -
December 2018 1 January 2019 23 January 2019 23 January 2019
January 2019 1 February 2019 15 February 2019 -
February 2019 1 March 2019 14 March 2019 -
March 2019 1 April 2019 12 April 2019 12 April 2019
April 2019 1 May 2019 14 May 2019 -
May 2019 1 June 2019 17 June 2019 -
June 2019 1 July 2019 12 July 2019 12 July 2019
July 2019 1 August 2019 14 August 2019 -
August 2019 1 September 2019 13 September 2019 -
September 2019 1 October 2019 14 October 2019 14 October 2019
October 2019 1 November 2019 14 November 2019 -
November 2019 1 December 2019 13 December 2019 -
December 2019 1 January 2020 23 January 2020 23 January 2020

Last updated on the 16th November 2018