This policy is to establish and communicate the position of the New Zealand Law Society | Te Kāhui Ture o Aotearoa (Law Society) regarding our COVID-19 response and vaccination for people who access Law Society Services.
This policy is to establish and communicate the position of the New Zealand Law Society | Te Kāhui Ture o Aotearoa (Law Society) regarding our COVID-19 response and vaccination for people who access Law Society Services. It is based on our obligation to provide a work environment without risks to health and safety, so far as is reasonably practicable. This obligation includes eliminating or minimising, so far as is reasonably practicable, the risks associated with a pandemic. The risks from exposure to an infectious disease like COVID-19 may be reduced by full vaccination. This policy aims to assist the Law Society to assess and manage employee exposure to COVID-19, and thereby meet or exceed its obligations under current legislation.
This policy applies to:
The Law Society is committed to ensuring the safety and wellbeing of its employees through the introduction of effective measures from the available organisation and public health resources, to protect employees as far as is practicable.
Fully vaccinated means holds a current and valid vaccination certificate or vaccine pass.
We recognise and respect that some people may be granted a medical exemption or decide not to receive a COVID-19 vaccine. This does not override the requirement under this policy, that all contractors, suppliers, and visitors must be fully vaccinated.
All contractors, suppliers, and visitors are responsible for:
All employees are responsible for:
All Managers and Team Leaders are responsible for:
The Board and ELT are responsible for:
A policy owner is responsible for:
The ELT is responsible for:
The Chief Executive is responsible for:
The COVID-19 virus has been circulating as a global pandemic for almost two years. During this time the New Zealand Government’s response has been to isolate and eliminate the virus when it has passed through our borders with quarantine, lockdowns, and alert levels. The New Zealand Government has
now moved to a new strategy of protection through vaccination and the introduction of the COVID-19 Protection Framework, to minimise the health impacts of the virus and reduce the spread. There may still be occasions where regional lockdowns may occur under the original alert level system and the alert level protocols will apply under these circumstances.
In conjunction with the COVID-19 Protection Framework (aka traffic light system) the Law Society is implementing this policy and a range of procedures and requirements to enable us to operate continuously and effectively at all levels of the Protection Framework.
From 3 December 2021, contractors, suppliers, and visitors who are unvaccinated will not be permitted to enter Law Society premises or contracted event venues. Protocols for entry into each Law Society premise will be displayed at the entrance and will include requirements to QR scan (or manually sign in), declare your vaccination status and be fully vaccinated to gain entry. Alternatively, unvaccinated people may be asked to meet virtually or arrange an appointment where requirements can be met for a safe face to face meeting and/or the contactless handover of documents (if required).
Our protection and prevention procedures come from four key actions:
All contractors, suppliers, and visitors will follow Public Health orders, Law Society and contracted event venue protocols and policies. These requirements include:
Our primary protection is now moving to vaccination. With vaccines available and proven to be highly effective against COVID-19, the Law Society now requires all contractors and visitors to be fully vaccinated to enter Law Society premises or contracted event venues.
QR code scanning and sign in registers are currently mandatory for all businesses and events. The Government is introducing a vaccine certificate and vaccine pass system to allow all businesses certainty of operation under the COVID-19 Protection Framework. A vaccine certificate or vaccine pass issued by the Ministry of Health under the COVID-19 Protection Framework will be required for entry into all Law Society and NZLS CLE events.
Wearing an appropriate mask is an important action that people can take to protect their own safety.
The Government requires masks to be worn in some locations and public places, this varies according to the COVID-19 alert level or the COVID-19 Protection Framework traffic light colour that applies at the time. The Law Society has additional requirements for mask wearing as set out in our COVID-19 protocols which can be viewed on Manawa and at the entrance to each office. Other businesses may have their own protocols and requirements which employees are expected to follow.
If you have cold or flu like symptoms, you must stay away until you are symptom free and have a negative COVID-19 test. Do not attempt to enter Law Society premises or contracted event venues as you may be refused entry.
The Law Society regularly holds many in-person events, meetings, and dinners with members of the profession and other third parties.
It is the Law Society’s responsibility to keep employees and attendees safe at such events and to minimise the spread of COVID-19 during these gatherings.
For in-person events, meetings, and dinners held by the Law Society the following restrictions and requirements will apply, in addition to those set out in the COVID-19 Protection Framework:
Policy owner: Peter Bell, General Manager People & Culture
Approval date: 01 December 2021
Next Review: 01 December 2023