New Zealand Law Society - Reception and Facilities Coordinator - Wellington

Reception and Facilities Coordinator - Wellington

New Zealand Law Society | Te Kāhui Ture o Aotearoa, Wellington

About the Law Society

The New Zealand Law Society | Te Kāhui Ture o Aotearoa is the professional body for barristers and solicitors in New Zealand. The Law Society regulates all lawyers practising in New Zealand and is the membership organisation for practising lawyers. With 13 branch offices throughout the country, the Law Society is the Kaitiaki (guardian) of the practise of law in Aotearoa New Zealand and the consumers of legal services.

About the role

We are seeking an exceptional candidate to join our Corporate Services department. You will be the first point of contact for visitors and phone queries to the Law Society’s national office, and be responsible for maintaining our Wellington office facilities.

You will be working with a collegial, supportive group as part of the wider Finance and Administration team, in a customer-centric role where you will engage with the public, our members, and Law Society staff across the country.  

This is a full-time office-based position working Monday to Friday.

What you will be doing:

  • Responding to visitors and answering phone enquiries from lawyers and the public
  • Assist at the front desk with administrative tasks including receiving documentation and liaising with appropriate internal staff
  • Coordination and booking of meeting rooms
  • Liaising with external providers and suppliers
  • Oversite of facilities including stocktakes of supplies and equipment

Our ideal applicant will have some, or all, of the below:

  • Previous experience in a receptionist, administration or facilities role
  • Knowledge or Microsoft Office suite and Zoom
  • Knowledge of building security/access systems
  • Strong communication and organisational skills
  • Customer focus and ability to use initiative

What we can offer

Become part of an exceptional team in a dynamic organisation, where the work is challenging and rewarding. Your development and growth will be nurtured, and your work recognised and valued.

Other benefits of working at the Law Society include:

  • Two days Special Leave on top of the annual leave entitlement to use during the annual close-down period between Christmas and the new year
  • Employee Assistance Programme (EAP) available to all employees.
  • Actively fostering the development and career pathways of our employees, alongside a transparent performance review and remuneration appraisal system
  • Competitive remuneration
  • Developing a cohesive workplace culture across our organisation, including monthly morning teas and celebrating annual events

Diversity and inclusion are important to us and the Law Society is keen to ensure that appointments reflect Aotearoa New Zealand’s multicultural society. Applications from a diverse range of backgrounds are encouraged.

For a confidential discussion or additional information please contact the People & Culture team at

View a copy of the position description.

If you would like to apply, please complete the application form and submit this together with your cover letter and CV to

Please do not apply using the Seek portal as we will only consider applications that have been made to the above email address.

Applications close 5pm Wednesday 6 July 2022.

Applicants for this position should have NZ residency or a valid NZ work visa.

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